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 Vienna Youth Lacrosse Roles and Responsibilities 

Commissioner is charged with overall responsibility and authority to organize and operate the youth lacrosse program in accordance with the general policies and procedures of Vienna Youth Lacrosse (VYL), Vienna Youth Inc. (VYI) and the Northern Virginia Youth League (NVYLL). Specific duties include:
  • Coordinates with other Board Members and volunteers to ensure program is running in accordance with established policies and procedures; convenes and chairs VYL Board Meetings
  • Coordinates with Treasurer on estimating annual budget revenues and costs
  • Renders final decision on player and coach assignments, as needed
  • Finalizes and submits official NVYLL rosters request zip code waivers
  • Renders final decisions regarding VYL, VYI or NVYLL policies
  • Approves VYL website content
  • Represents VYI on the NVYLL Board, and VYL on the VYI Board
Boys Coach Coordinator is responsible for the day-to-day operation of the boys program. The Coordinator works with the other Board Members, Coaches and Parent Volunteers to ensure that the boys programs needs are met.
  • Solicits volunteers to coach boys teams
  • Ensures training opportunities are provided to boy’s coaches, including training materials, rulebooks, etc.
  • Designates number of boys teams, players/team and liaison between boy’s coaches and VYL Board
  • Organizes pre-season tryouts, and coordinates assignment of players to boy’s teams.
Girls Commissioner is responsible for the day-to-day operation of the girls program. The Commissioner works with the other Board Members, Coaches and Parent Volunteers to ensure that the girls programs needs are met.
  • Solicits volunteers to coach girls teams
  • Ensures training opportunities are provided to girl’s coaches, including training materials, rulebooks, etc.
  • Designates number of girls teams, players/team and finalizes and submits official NVYLL rosters request zip code waivers
  • Liaison between girl’s team coaches and VYL Board
  • Organizes pre-season tryouts, and coordinates assignment of players to teams.
  • Represents VYL on the NVYLL Women’s Council
  • Coordinates or delegates coordination of special events for girls (i.e., tournaments, college games, high school Vienna nights, Oakton and/or Madison clinics)
  • Coordinates girls uniform, pennies and equipment purchase and distribution
  • Reminds girls coaches weekly to prepare field before and breakdown fields after games at home field
Field Manager
  • Determines field requirements in coordination with Girls Commissioner and Boys Coordinator
  • Schedules practice times
  • Negotiates with Fairfax County and Waters Field
Field Coordinator
  • Organizes volunteers to line boys and girls fields weekly
  • Ensures that fields are properly equipped with goals, tables, chairs, scoreboard, cones
  • Solicits and oversees contractors to mow and maintain fields
Equipment Manager
  • Determines and acquires boy’s rental equipment and boys uniforms
  • Manages the storing, inventory, issue and collection of boy’s equipment and uniforms
  • Determines and acquires coaches equipment needs
  • Manages the distribution and collection of coaches’ bags and equipment.
  • Acquires and distributes coaches hats and shirts
  • Collects equipment deposits, reconciles payments and submits collections to Treasurer 
Communications
  • Transmits email messages to coaches, parents, players as necessary
  • Ensures website is updated with field closing and other time-sensitive notices
  • Updates website content
  • Fields questions related to registration
Fund-Raising
  • Acquires and sets prices on merchandise for sale
  • Organizes volunteers to sell merchandise at games, clinics or other special events
  • Organizes major fund-raising event (i.e., sticker sales, golf tournament)
  • Collects funds and submits collections to Treasurer 
Treasurer
  • Develops and manages the annual VYL budget
  • Coordinates with VYI on budget, revenue and payments
  • Provides regular budget reports to VYL Board
Awards and Pictures
  • Acquires and distributes team awards at end-of-season
  • Coordinates picture day and distributes team pictures
  • Communicates information about scholar athlete awards through Communications, procures certificates, and distributes to teams as requested by team parents. 
Clinic Coordinator
  • Coordinates clinics with high school booster clubs, including registration, parent/player reminders, fielding clinic questions
Ombudsman
  • Serves as key point of contact for parents addressing team and player concerns in consultation with the Coaches, Commissioners or Board as needed.
Age Group Coordinator(s)
  • Assists the Commissioner and Coaches coordinator in oversight of age group drafts and ensures that team sizes are fair.
  • Assists with tryouts and dissemination of player evaluation information to coaches.
  • Communicates with coaches and commissioners during the season. 
Team Parent Coordinator
  • Coordinates with coaches to ensure that each team has a team parent.
  • Coordinates with web master to get all team parents names and contact information posted on the web site.
  • Defines team parent responsibilities and makes sure each team parent understands their responsibilities
  • Recommends to team parents other team management positions that will improve team operation.
  • Disseminates information from VYL to the teams through the team parents.
  • Brings team issues forward to the VYL board. 
Webmaster
  • Coordinates the setup and entry of information on the VYI Lacrosse web site.
  • Works with the VYI web master on site standards.
  • Sets up and monitors the automated registration programs.
  • Downloads and makes available player information to the board and coaches.
  • Reformats and inputs the NVYLL game schedule into the web site. 
Coach
  • Participates in Club coaches meetings and seasonal planning sessions
  • Participates in player tryouts and evaluations
  • Supports the pre-season clinic as needed
  • Participates in player draft
  • Organizes practices
  • Attends coaches training sessions
  • Identifies and appoints a Team Parent
  • Identifies and appoints Assistant Coaches
  • Ensures that game scores are entered into the NVYLL sanctioned system on a timely basis
  • Provides written evaluations of all players at the end of the season to the appropriate coaches coordinator 
Team Parent
  • Creates and distributes phone tree and email list
  • Distributes and collects information from VYL Board and Team Parent Coordinator for:
  • Fund-raising
  • Merchandise purchases
  • Picture day information – requests certificates from awards person
  • Assigns tasks to parent volunteers, as required by coach:
    • Assisting at practices by shagging balls
    • Taking statistics and notes
    • Providing game-day supplies (water and fruit)
    • Assigning Home Field 1) Scorekeepers 2) Timekeepers 3) Field Commissioner
    • Organizing end-of-year party
    • Reminding parents of game schedules and field directions weekly
    • Input scores, pictures and game headlines on web sites (including Sportscombine.com)
    • Distributing uniforms
Field Commissioner